Vehicles

Use Vehicles to store fleet or carrier equipment records used in Freight Orders and planning.

A vehicle can represent a truck, trailer, van, container chassis, vessel reference, or another execution asset your process tracks.

Vehicle card

Before you start

Make sure that:

  • carriers exist if vehicles belong to carriers,
  • logistic unit types or capacity units exist when capacity is tracked,
  • users know which vehicle identifiers are required for documents,
  • blocked or retired equipment rules are defined.

How to create a vehicle

  1. Search for Vehicles.
  2. Choose New.
  3. Enter the vehicle number or code.
  4. Fill description, carrier, registration, and equipment details.
  5. Fill capacity values when your process uses them.
  6. Add default driver if appropriate.
  7. Save the record.

Fields that matter most

Field Why it matters
No. / Code Identifies the vehicle in TMS.
Description Helps users select the right equipment.
Carrier No. Links equipment to the executing carrier.
Registration No. Prints on operational documents when needed.
Capacity values Support planning and load review.
Default Driver Speeds up Freight Order assignment.
Blocked Prevents new assignment while preserving history.

Where vehicles are used

Area Use
Freight Order Shows equipment assigned to the work.
Carriers Provides default execution resources.
Reports Prints vehicle information on carrier documents.
Freight Load Management Helps planners review assigned equipment.

Good to know

  • Block retired vehicles instead of deleting them.
  • Keep registration and equipment descriptions clean. They may print on documents.
  • Vehicle assignment is operational data. Settlement usually depends on carrier, vendor, services, and charges.

Troubleshooting

Problem What to check
Vehicle is not available Check whether it is blocked or filtered by carrier.
Wrong vehicle appears by default Review carrier and driver defaults.
Capacity totals look wrong Check vehicle capacity and document content quantities.
Vehicle data is missing on a report Review the Freight Order and vehicle card before printing.